5 Reasons Viva Engage is Great Alternative to Workplace by Meta
With Workplace by Meta sunsetting in 2025, Internal Communication teams are searching for a new digital employee engagement platform to connect their people. The good news is that there are alternatives available that not only fill the gap but also enhance the experience. One standout option is Microsoft Viva Engage. Here are five reasons why Viva Engage is an excellent alternative:
1. A Familiar Look and Feel
When transitioning to a new tool, user adoption is often a big hurdle. Familiarity plays a critical role in easing this change.
Viva Engage offers a simple and engaging user interface that feels very similar to Workplace. This design continuity makes it easier for Workplace alumni to adapt to the new platform quickly.
Viva Engage’s streamlined user experience enables employees to navigate the platform effortlessly. Features that users appreciated in Workplace—like simplicity and accessibility—are mirrored in Viva Engage, helping organizations maintain momentum during the transition. Its intuitive design also ensures that new users can get up to speed with minimal training, making the change smoother for everyone.
2. Seamless Integration with Microsoft 365
If your organisation already uses Microsoft 365, Viva Engage is an obvious choice. Its integration with tools like Outlook, Teams, and SharePoint creates a cohesive experience that supports productivity and collaboration.
Moreover, Viva Engage is included in existing E3 and E5 licenses, which means no extra cost for organisations already subscribed to Microsoft 365.
Organisations also benefit from the platform’s ability to surface Viva Engage content on SharePoint intranets, further strengthening it as a central hub for employee engagement and information sharing.
3. Data Migration Made Easy
Transitioning to a new platform often involves concerns about data migration. With Viva Engage, this process is straightforward and well-supported. Organisations can efficiently move their existing data while ensuring a smooth onboarding experience for users. This ease of migration minimises downtime and helps employees stay focused on their work.
4. Data Security and Compliance You Can Trust
Microsoft’s reputation for robust security and compliance sets Viva Engage apart. The platform guarantees secure data handling and communication, ensuring sensitive company information is protected. Features like advanced encryption and compliance with global regulations such as GDPR provide peace of mind for IT teams and decision-makers alike.
For organizations where data security is paramount, Viva Engage offers an unmatched level of protection. These capabilities not only reduce risks but also make it easier to get buy-in from IT departments for platform adoption.
5. New Frontiers for Employee Engagement
Viva Engage introduces innovative features designed to drive deeper employee engagement. Tools like Leadership Corner and Answers in Viva open up fresh opportunities for connection and collaboration.
Leadership Corner allows employees to follow their leaders’ activities, such as posts, events, and community involvement, fostering transparency and trust. Leadership visibility has long been a challenge in many organizations, and this feature addresses it directly by bringing leaders closer to their teams.
Meanwhile, Answers in Viva enables employees to crowdsource solutions to pressing questions, connecting them with subject matter experts. These contributions are compiled into an easily searchable feed, making knowledge sharing effortless and empowering employees to solve problems quickly.
When layered with other Viva tools like Connections and Goals, Viva Engage creates a comprehensive employee experience that drives engagement, collaboration, and innovation across the organization.
Final Thoughts
Microsoft Viva Engage stands out as a powerful alternative to Workplace by Meta by combining social networking features with productivity tools, enterprise-grade security, and deep integration within the Microsoft ecosystem. It’s an ideal solution for organizations seeking to foster engagement and collaboration in a unified, secure, and efficient platform.
How can Cocentric help?
At Cocentric, we specialise in ensuring your organisation transitions smoothly to new platforms, leveraging our technical expertise to securely migrate all your people, data, and integrations to your platform of choice.
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Flexible support options including training, technical and comms support to ensure long-term value and development from your solutions.
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In-depth analysis of your current processes to identify what’s working and what’s not, with recommendations for improvements, roadmaps for if you already have a defined vision, or planning support and goal-setting if you’re not sure where to start.
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Performance measurement, evaluation and strategic recommendations based on your unique needs and plans.
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